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An Effective Information Technology Disposal Policy: ThreatAdvice Course Overview

Users within an organization are often tasked with removing old files so that the files can be replaced by new data. However, many users fail to properly dispose of files leaving the company vulnerable to sensitive data being retrieved by cybercriminals. Improper disposal often allows unauthorized users to reconstruct the data so that it can be used for unmonitored activities.

It is important for data to always be erased or purged in a permanent manner. Old data should never remain unattended on computers, laptops, mobile devices, servers, or other storage spaces. Organizations must be diligent to implement an effective Information Technology Disposal Policy. This policy lays out the needed actions to ensure data is purged properly.

The Scope of an Information Technology Disposal Policy

A strong foundation for an effective disposal policy should establish an understanding that all devices and equipment fall under the regulations of the policy. This helps create a culture of proper disposal and prevents users from automatically throwing out equipment without considering the repercussions of their actions. 

The Information Technology Disposal Policy should complement other technology-related policies as well. These include the Data Destruction Policy, The Media Destruction and Sanitization Policy, and the Disposal of Photocopiers, Printers, and Fax Machines Policy. Each of these policies are implemented to specific instructions on proper disposal for specific data or equipment. These policies are often influenced by the Information Technology Disposal Policy, making it crucial for organizations to be thorough when creating regulations for proper disposal.

Once operational procedures are implemented, all employees must acknowledge and agree to taking the proper steps of technology disposal. Anytime a device is being retired, it must be completely wiped of all data. Crucial data must be properly stored in a secure database before the disposal process begins. The device must then be properly destroyed. Various third-party vendors offer to physically destroy the device, and they will even provide the organization with a Certificate of Destruction.

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Summary:

Old data should never remain unattended on computers, laptops, mobile devices, servers, or other storage spaces. Organizations must be diligent to implement an effective Information Technology Disposal Policy. This policy lays out the needed actions to ensure data is purged properly. A strong foundation for an effective disposal policy should establish an understanding that all devices and equipment fall under the regulations of the policy. The Information Technology Disposal Policy should complement other technology-related policies as well. Once operational procedures are implemented, all employees must acknowledge and agree to taking the proper steps of technology disposal.

For assistance in evaluating your strategies, technical requirements, staff evaluations and communications, contact a ThreatAdvice Professional to learn more.